Cartlann Chonradh na Gaeilge - Céim 2: An Cóiriú

Agus an geimhreadh ag teannadh linn, agus ceann de na himeachtaí is tábhachtaí i saol na Gaeilge, an tOireachtas, buailte linn, tá sé tráthúil an scéal is déanaí a roinnt libh maidir leis an obair atá idir lámha ar chartlann Chonradh na Gaeilge. Is é seo an tríú blag i sraith a bhfuil sé mar aidhm aici spléachadh a thabhairt daoibh ar a mbíonn ar siúl ag an gcartlannaí - i.e. mé féin! D’inis mé daoibh i gcéad bhlag na sraithe seo faoi na céimeanna éagsúla atá ríthábhachtach chun bailiúchán a phróiseáil sular féidir é a chur ar fáil don phobal: bíodh a fhios agat céard atá agat, déan sábháilte é, déan é a mheas, déan cinneadh faoin leagan amach, déan é a chatalógú, déan cinneadh faoi cad ba cheart a bheith ar fáil don phobal agus ansin cuir ar fáil é. Rinneadh plé níos mionsonraithe sa dara blag ar an bpróiseas breithiúnais, agus tugadh míniú ar an réasúnaíocht a bhí taobh thiar den tionscadal ollmhór seo a bhriseadh suas ina thrí chéim: Tús na hOibre (is é seo an próiseas trína ndéantar ábhar gach bosca a thógáil amach, a scrúdú, a liostú agus a chur i mboscaí cartlainne speisialta a stóráiltear ansin i seomraí stórais sábháilte aerchóiriúcháin), Cóiriú agus an Chéim Dheireanach.

Leanann an blag seo ón gceann deireanach agus cuireann sé síos ar an obair a bhíonn i gceist nuair atáthar ag teacht ar chinneadh maidir le cóiriú a chur ar bhailiúchán. Pléitear ansin an chéim dheireanach den saothar leanúnach seo.

Dhá shampla den eagar a bhfuil trí leibhéal den ordlathas liostaithe anseo.  Beidh leibhéil eile ordlathais sa bhailiúchán, lena n-áirítear fo-fhoshraith, comhad agus mír.

Cóiriú

Ag deireadh na Chéad Chéime, tá a bhfuil sa bhailiúchán trí chéile cosanta ó riochtaí na haeráide, tá a fhios againn (ag leibhéal bunúsach) céard atá ann, agus tá tuairim againn cén chaoi teacht air.

An chéad chéim eile sa phróiseas cinneadh a dhéanamh maidir le cóiriú. Bíonn smacht intleachtúil againn ar bhailiúchán nuair atá cóiriú curtha air, tugann sé struchtúr dó agus éascaíonn sé an réamhobair atá le déanamh chun go mbeidh na míreanna atá ann inaimsithe ag taighdeoirí sa todhchaí trí ábhar a bhaineann lena chéile a ghrúpáil faoi chatagóirí ar leith i sraitheanna/foshraitheanna/comhaid etc.

Tá dhá fhochéim i gceist leis an gcéim seo:

• Cóiriú intleachtúil

• Cóiriú fisiciúil

Cóiriú Intleachtúil

Bhí orm, ar an gcéad dul síos, teacht ar cóiriú loighciúil chun ciall a bhaint as an mbailiúchán agus gach a raibh ann a dhéanamh a inaimsithe agus ab fhéidir. Is é an nós imeachta a ghlacfaidh an cartlannaí chuige nó chuici féin go hiondúil aon cóiriú reatha a bhí ann a choinneáil. Ar an drochuair, ní raibh sé sin indéanta sa chás seo. Cuimsítear breis agus 125 bliain sa bhailiúchán seo, tréimhse inar bhog ceanncheathrú an Chonartha sé huaire, agus ina raibh 32 uachtarán aige a chuimsigh 35 téarma oifige. Stóráladh ábhar i roinnt suíomhanna, stóráil sheachtrach san áireamh, agus ní raibh aon cóiriú inaitheanta air. Bhí modhanna oibre éagsúla ag rúnaithe éagsúla i gcaitheamh na mblianta, agus ba léir gur bogadh roinnt uaireanta é ón uair a tionscnaíodh é. (Is gnách go dtarlódh a leithéid i gcás eagraíochta chomh mór agus chomh fadsaolach sin!)

Cóiriú Fisiciúil

Tar éis dom an cinneadh a dhéanamh maidir le cóiriú, bhí orm na míreanna a chur le chéile go fisiciúil faoin struchtúr sin. D’fhág sé sin gur thosaigh mé ag céad chatagóir an eagair agus gur bhain mé amach gach ar bhain leis an gcatagóir sin ó gach bosca a raibh a leithéid d’ábhar iontu. Ní beag an líon sin i gcás roinnt de na catagóirí. Mar is féidir libh a shamhlú, bhí go leor ama i gceist leis sin ach ba thábhachtach an obair í. Bhí míreanna a bhain le topaicí sainiúla faoi leith scaipthe fud fad an bhailiúcháin go dtí gur críochnaíodh céim fhisiciúil an chóirithe.

Cad é an Chóiriú?

Tá trí phríomhchuid i gceist leis an cóiriú atá roghnaithe agam, agus cuimsítear leo sin 45 sraith. (Bailiúchán OLLMHÓR  atá ann, ar ndóigh!!!)

Cuimsíonn an chéad chuid (sraith 1 – 13) an eagraíocht féin agus a struchtúr agus san áireamh ann tá tuarascálacha bliantúla, doiciméid bheartais, comhaid fostaithe, ábhar riaracháin, ábhar airgeadais, foilseacháin, miontuairiscí na hArd-Fheise, Caidreamh Poiblí mar aon le hábhar ó chraobhacha agus coistí éagsúla. Baineann an dara cuid (sraith 14 – 21) leis na hEalaíona agus an Cultúr go ginearálta agus áirítear leis comórtas bliantúil an Oireachtais, féilte in Éirinn agus thar lear, ceol, spóirt, drámaíocht agus litríocht. Taighde is mó atá sa chuid deiridh (sraith 22 – 45), agus san áireamh tá páipéir Dhonncha Uí Shúilleabháin agus Ghiolla Críost Uí Bhroin mar aon le hábhar a bhaineann le Pádraig Mac Piarais, Tuaisceart Éireann, an pholaitíocht, ranna Rialtais agus gnólachtaí. Tá sraith fhairsing ann chomh maith a bhaineann leis na feachtais éagsúla a reáchtáil an eagraíocht nó a raibh baint aici leo.

Suaitheantais éadaigh an Oireachtais ó na 1940í nó na 1950í agus biachlár ó 1979

Tá struchtúr anois agam faoin cóiriú seo chun uimhreacha tagartha a eisiúint do gach sraith, foshraith, comhad agus mír. Tugadh an cód G60 ar bhailiúchán Chonradh na Gaeilge, mar shampla. Tá a fhios agam anois, i bhfianaise 45 sraith a bheith ann san iomlán, go dtósóidh na cóid sraithe ag G60/1 agus go gcríochnóidh siad ag G60/45, agus go leanfar leis an uimhriú de réir ordlathas an chóirithe e.g. tabharfar an cód G60/19/2/3 ar an tríú comhad sa 2ú foshraith den 19ú sraith!

Doiciméid stóráilte go sábháilte i bhfillteán saor ó aigéad, agus marcáilte leis an uimhir thagartha ábhartha. Is féidir an raon cód tagartha atá comhdaithe sa bhosca a fheiceáil ar chlaibín an bhosca.

Catalógú

Agus an dara céim curtha i gcrích, tá sé in am an bailiúchán a chatalógú. Ní bheidh sé indéanta don taighdeoir uirlis chuardaigh a úsáid chun fáil amach céard atá sa bhailiúchán ar féidir féachaint air go dtí go mbeidh an catalógú curtha i gcrích. Is é atá i gceist le catalógú cur síos a dhéanamh ar bhailiúchán, sraith, foshraith, comhad nó mír, ar cur síos é sin a insíonn don taighdeoir ní hamháin a bhfuil i gceist leis ach an comhthéacs chomh maith. Tá gnáthréimsí sonraí le comhlánú ag an gcartlannaí gairmiúil ag an staid seo agus ní mór dó nó di treoirlínte diana tuairisciúla a leanúint chun cloí le dea-chleachtas. Cuirtear an t-eolas sin ansin isteach i mbunachar sonraí (cartlainne) CALM.

Gabháil scáileáin den chrann taifead in CALM (bunachar sonraí cartlainne) ina bhfuil gach ceann den 45 sraith ar taispeáint.  

I gcás bailiúcháin chomh mór leis an gceann seo, is é an bealach is sábháilte chun a chinntiú go gcloífear leis na cleachtais is fearr ná cur síos a dhéanamh ar an mbailiúchán go céimneach ón leibhéal bailiúcháin síos go dtí an leibhéal comhaid nó fiú an leibhéal míre, agus cinntiú go bhfuil gach céim críochnaithe sula mbogfar ar aghaidh chuig an gcéad chéim eile. Tá áthas orm a bheith in ann a thuairisciú go bhfuil an cur síos ag an Leibhéal Bailiúcháin agus ag an Leibhéal Sraithe críochnaithe anois. Tá mé ag obair anois ar liostú ag leibhéal níos ísle den ordlathas (e.g. fo-fhoshraith / comhad) agus tá mé an-sásta a bheith in ann a rá go scaoilfimid le codanna den bhailiúchán i gcodanna de réir mar a chríochnaítear iad. Déanfaimid amhlaidh mar gheall ar an méid spéise atá á chur sa bhailiúchán agus mar go bhfuil sé chomh mór sin, agus ionas nach mbeidh ar thaighdeoirí fanacht go dtí go mbeidh cur síos déanta ar an mbailiúchán ina iomláine. Déanfaidh mé sin chomh tapaidh is atá mé in ann, ach ní mór foighne a bheith agaibh! Díreach mar go gcuirtear cuid amháin ar fáil, ná glac leis go mbeidh an chéad cheann eile sna sála air!

Rogha dearaí lógó do Iubhaile Órga na hArd-Chraoibhe. Ar taispeáint sna híomhánna tá an mhír roimh agus i ndiaidh glanadh bunúsach ar an dromchla agus mionobair dheisiúcháin ag úsáid na huirlisí atá ar taispeáint. 

Gnéithe eile le cur san áireamh

Tá dhá shaincheist eile atá luaite agam cheana féin a bhfuil aghaidh le tabhairt orthu ag an gcéim seo, is iad sin cinntí a dhéanamh maidir le hinrochtaineacht i gcomhthéacs GDPR agus breithnithe eile chun go mbeifí comhlíontach leis an reachtaíocht agus, ar an dara dul síos, míreanna a roghnú le haghaidh a ndigitithe. Sa chás gur bailiúchán beag atá i gceist (roinnt boscaí cartlanna, mar shampla), tá sé in ann a bheith éasca teacht ar na hacmhainní chun é a dhigitiú ina iomláine, agus an bailiúchán ar fad a chur ar fáil ar an gcaoi sin (seachas na taifid sin nach mór iad a bheith dúnta ar aon chuma chun bheith comhlíontach le GDPR etc.). I gcás bailiúchán ollmhór cosúil leis an gceann seo, ní raibh sé indéanta i dtéarmaí praiticiúla gach uile rud a dhigitiú. Tagann saincheisteanna cosúil le ham, costas agus stóráil chun cinn, faraor. Tá deacracht ann chomh maith ó thaobh an comhthéacs a bhaineann le gach íomhá a choinneáil, go háirithe mura bhfuil sí liostaithe ag leibhéal míre. Ní mór, mar sin, roghnú cúramach agus pragmatach a dhéanamh. De réir mar a leanaim le próiseáil agus le liostáil an bhailiúcháin, tarraingím aird ar na míreanna a bhféadfaí iad a dhigitiú amach anseo. 

Cur ar fáil

Ar aghaidh linn chuig an dea-scéal mar sin! Mar a luadh cheana, beidh sraitheanna á gcur ar fáil againn don phobal i gcodanna chun ligean do thaighdeoirí rochtain a fháil ar na codanna sin den bhailiúchán atá críochnaithe sula gcríochnófar an liostáil go hiomlán. Cuirfear na codanna sin ar fáil ar bhonn eatramhach i rith na bliana seo chugainn de réir mar a chríochnaítear iad. Tá tús áite á thabhairt do shraitheanna bunaithe ar líon fachtóirí, lena n-áirítear méid, spéis don taighdeoir, moltaí ón ngrúpa sainspéise, a éasca a bheidh sé iad a chur ar fáil agus ábhair imní maidir le GDPR. 

Céard atá á chur ar fáil?

Sé shraith atá i gceist leis an gcéad chuid roimh Oireachtas na bliana seo: “Craobhacha, Coistí Ceantair agus Dála Cúige”, “Comhaltas Uladh”, “Drámaíocht, Amharclannaíocht agus Scannánaíocht”, “Spóirt”, “Pádraig Mac Piarais” agus, ar ndóigh “An tOireachtas”. I measc an ábhair a mbaineann spéis faoi leith leis áirítear craobh Londan agus Ard-Chraobh CnaG, litreacha ó Bhreandán Ó Beacháin agus Seán O’Casey faoi dhrámaí i nGaeilge, ábhar a bhaineann le Scoil Éanna, cláir, cuirí agus boinn comórtais. Cuimseofar tréimhse ama ó na 1890í go dtí an lá atá inniu ann sa 72 bosca ábhair a osclófar. Chun tuiscint cheart a fháil, áfach, ar shaibhreas an ábhair in aon cheann de na sraitheanna seo, moltar duit lá a chur i leataobh chun cuairt a thabhairt orainn anseo in OÉ Gaillimh, agus a bheith ag treabhadh leat trí na boscaí tú féin!

Dhá ghrianghraf ó leabhar cuntas craoibhe i Londain a n-áirítear leis scoil in Highgate a raibh ranganna Gaeilge ar siúl inti.

An chéad chéim eile

Cuirfear an chéad chuid eile ar fáil (má spáráiltear muid!) go gairid roimh an Nollaig, agus eiseofar tuilleadh in 2020. Chun súil a choinneáil orthu, bí ag faire amach d’fhógraí eile amach anseo ar an mblag seo nó ar twitter (@nuigarchives).

Go dtí sin, bainigí taitneamh as na híomhánna seo a thugann blaiseadh beag dá bhfuil ann! 

An clár do “An Comhar” (aisteoirí Bhaile Átha Cliath) in Amharclann na Cathrach in 1925

Seic a scríobhadh do Phádraig Mac Piarais do agus thar ceann Scoil Éanna in 1912. Tá síniú an Phiarsaigh ar chúl.

Póstaeir Chumann Lúthchleas Gael do Chraobhchomórtas Iománaíochta Sóisearach, gan dáta ach deireadh na 1950í is dócha

Go dtí an chéad uair eile,

Beirigí bua,

Niamh

English version:

Blog 3: Conradh na Gaeilge Archive - Phase 2: The Arrangement

Blaganna roimhe seo:

Blag 2: Cartlann Chonradh na Gaeilge - An Chartlann a Mheas

Blag 1: Cartlann Chonradh na Gaeilge - An Chéad Chéim

Blog 2: Conradh na Gaeilge archive - Appraising the Archive

Blog 1: Conradh na Gaeilge Archive - The First Step

Conradh na Gaeilge Archive - Phase 2: The Arrangement

As winter approaches, and one of the most important events in the Irish language calendar, the Oireachtas, draws closer what better time for an update of progress on the Conradh na Gaeilge archive. This is the third blog in a series which is designed to give you all a “behind-the-scenes” view of the work of the archivist - i.e. moi! In the first blog of this series I noted the various stages vital to processing a collection before it can be made available: know what you have, make it safe, appraise it, decide on an arrangement, catalogue it, consider what should be made accessible and then release it. The second blog discussed appraisal in more detail and showed the value of breaking this vast project up into three stages: The First Pass (where the contents of every box are removed, examined, listed and re-housed in special archive boxes which are then stored in secure climate-conditioned storerooms), The Arrangement and The “Final Countdown”.

This blog follows on from the last and will cover the work that goes in to deciding on an arrangement for a collection, before also discussing the final phase in this ongoing work. 

Two examples of the arrangement which is listed here to 3 levels of hierarchy. Further levels of hierarchy will exist in the collection including sub-subseries, file and item.

Arrangement

At the end of what I’ve termed The First Pass the entire collection has been made safe from the elements, we know what’s in it (to a basic level), and we know roughly where to find it.

The next stage in the process is to come up with an arrangement. The arrangement of a collection gives us intellectual control over it, gives it structure, and lays the ground work for making items easily discoverable to researchers down the road by grouping related material together under distinct categories in series / sub-series / files etc.

This stage is broken into two parts:

• Intellectual arrangement

• Physical Arrangement

Intellectual arrangement

Firstly I needed to come up with a logical arrangement that made sense of the collection and made everything as discoverable as possible. Normally with a collection the archivist would try to retain any existing arrangement within it. However unfortunately for us this was not possible. During the 125+ year period covered in the collection Conradh headquarters moved six times, and had 32 presidents covering 35 terms. Material was stored in several locations including offsite storage, and had no discernible arrangement. Different secretaries had different work methods over the decades, and the material had clearly been moved and mixed up several times from when it was first generated. (This is completely normal for such a large and long running organisation!)

Physical Arrangement

Once I had come up with an arrangement, I then needed to physically put the items together under this structure. This meant starting at the first category of the arrangement and removing items relevant to that category from every box that held such items, which in some cases was numerous. As you can all imagine this is a time-consuming, but important step. Until the physical part of arrangement stage was completed, items relating to a specific topic were still scattered throughout the collection.

So what is the Arrangement?

The arrangement I decided on comprises three main sections totaling 45 series. (Yes! This collection is HUGE!!!)

The first section (series 1 – 13) covers the organisation itself and its structure and includes annual reports, policy documents, employee files, administration material, finance material, publications, Ard Fheis [annual congress] minutes, PR and material from various branches and committees. The second section (series 14 – 21) relates to Arts and Culture in general and includes the annual Oireachtas competition, festivals both in Ireland and abroad, music, sport, drama and literature. The final section (series 22 - 45) broadly relates to research including the papers of Donncha Ó Súilleabháin and Giolla Críost Ó Broin and material relating to Patrick Pearse, Northern Ireland, politics, Government departments and businesses. It also contains an extensive series relating to various campaigns run by or involving the organisation.

Oireachtas cloth badges from the 1940s or 50s and a menu from 1979

This arrangement now gives me a structure from which to issue reference numbers to every series, subseries, file and item. For example the Conradh na Gaeilge collection has been given the code G60. With 45 series in all, I know that series codes will run from G60/1 to G60/45 and numbering will continue according to the hierarchy of the arrangement e.g. the third file in the 2nd subseries of the 19th series will be given the code G60/19/2/3!

Documents safely stored in acid free folders, marked with the relevant reference number. The range of reference codes filed in the box can be seen marked on the box lid.

Cataloguing

Once the second stage has been completed it is then time to catalogue the collection. Until the cataloguing has been completed it is still not possible for the researcher to browse through a finding aid to know what can be viewed from the collection. Cataloguing involves giving a description to a collection, series, subseries, file or item which not only describes it but gives it its context. There are standard data fields a professional archivist must complete at this stage, following strict descriptive guidelines to adhere to best practice. This information is then entered into the CALM (Archive) database.

A screenshot of the record tree in CALM (Archive database) showing all 45 series. 

With a collection of this size, the safest way of ensuring best practice is maintained is to describe the collection from collection level down to file level or even item level in stages, ensuring each stage is complete before moving on to the next. I’m happy to say that Collection Level description and Series Level description are now complete. I am now working on listing to a lower level of hierarchy (eg subsubseries / file) and am even happier to announce that because there has been so much interest in this collection and because it is so vast, rather than waiting until the entire collection is described fully, we will instead release parts of the collection in tranches, as they are completed. I will do this as fast as I can, but please be patient! When a tranche is released, it doesn’t mean the next one will be hot on its heels!

A selection of logo designs for the Golden jubilee of the central branch. Images show the item before and after a basic surface clean and slight repair job using tools shown. 

Other Considerations

I have previously mentioned two further considerations that take place at this stage, namely making decisions on accessibility based on GDPR and other considerations thereby adhering to various legislation, and secondly selecting items for digitisation. Where a collection is small (several archive boxes, for example) it can be easy to find the resources to digitise it in its entirety thereby making the whole collection available (bar records which would have to be closed anyway to adhere to GDPR etc.). With a collection as gigantic as this one, it is simply not feasible in practical terms to digitise it all. Issues such as time, cost and storage raise their ugly heads, unfortunately. So too does the difficulty in retaining context for every image, in particular if it has not been listed to item level. Therefore careful and pragmatic selection is required - as I continue to process and list the collection, I am flagging items which could be digitised at a later point.

Releasing

So on to the good news! As mentioned previously we will be releasing in tranches to allow researchers access completed parts of the collection prior to the overall completion of listing. These tranches will be released at intervals over the coming year, as work is complete. Series are being prioritised for release based on a number of factors including size, interest for the researcher, recommendations from the special interest group, ease of release and GDPR concerns (or lack of).

What’s being released

The first tranche to be released ahead of the Oireachtas consists of six series: “Branches, District Councils and Provincial Executives”, “Comhaltas Uladh”, “Drama, Theatre and Film”, “Sport”, “Patrick Pearse” and of course “The Oireachtas”. Material of particular interest relates to the London and Central branches of CnaG, letters from Brendan Behan and Seán O’Casey relating to plays in Irish, material relating to Scoil Éanna, posters, programmes, invites, and competition medals. In total 72 boxes of material will be opened for access covering a time period from the 1890s to the present day. However to truly appreciate the richness of material in any of these series, the best advice is to give yourself a day off, visit us in NUIG and trawl through the boxes! 

Two photos from a London Branch book of accounts which include a school in Highgate where Irish language classes were taught.

What’s next

The next tranche will be released (all going well!) shortly before Christmas with subsequent releases following in 2020. To keep track of these releases keep an eye out for further release announcements either through this blog series or on twitter (@nuigarchives).

In the meantime enjoy the little taster of images included here!

Programme for “An Comhar” (Dublin actors) at the Abbey Theatre 1925

Cheque made out to Patrick Pearse, for and on behalf of Scoil Éanna 1912. This cheque is signed by Pearse on the reverse.

A GAA poster for a Junior Hurling Championship, no date but probably late 1950s

Until the next time,

Beirigí Bua

Niamh

Irish version:

Blag 3: Cartlann Chonradh na Gaeilge - Céim 2: An Chóiriú

Previous Blogs:

Blog 2: Conradh na Gaeilge archive - Appraising the Archive

Blog 1: Conradh na Gaeilge Archive - The First Step

Blag 2: Cartlann Chonradh na Gaeilge - An Chartlann a Mheas

Blag 1: Cartlann Chonradh na Gaeilge - An Chéad Chéim